Virginia Snopek - Trustee Chair Person
Dianne Barry
Carol Battersby
Linda Casey
Leah Condon
Nancy Evren
Gwen Morrissey
Bridget Roy
Renee Still

Trustee Meetings

Held in the lower level of the library.

The next meeting is set for Tuesday, February 7th. The group will be meeting promptly at 6:00 p.m.

PROPOSED LIBRARY

  • One story design with maximum accessibility
  • Central Reading Hall with clear views to all areas
  • Expanded book collection area, orderly, logical, clearly signed
  • Expanded Circulation Desk Area with sufficient room for patrons and staff
  • Expanded Children’s Library Area with Program Room
  • Young Adult Room
  • Reference Area with collection of both print and electronic reference sources with sufficient workspace
  • Group Study/Local
  • History/Genealogy Room
  • Periodical Reading Area with sufficient display areas and room for browsing
  •  Sufficient seating, computers, and work stations throughout
  • Multipurpose small Conference and quiet Study Room with seating for twelve
  • Audiovisual Area that can adjust to new technologies
  • Display Areas for new books
  • Self Checkout Bays
  • Small Area with comfortable seating for patrons to relax and access wireless internet with own devices
  • Display Cases for Community and Library postings
  • Multipurpose Meeting Room for 60 people, accessible after hours
  • Ample parking for patrons-40

PRESENT LIBRARY

  • No handicapped accessibility between floors
  • Crowded, with no clear views to all areas
  • 30,000 items crowded in space designed for 5000 items
  • Circulation Desk immediately adjacent to entrance;significant patron traffic flow issues
  • No separate Children’s Program Room
  • Young Adult section in hallway
  • Reference Area limited to a free standing bookcase, no usable table space; often unnoticed due to cramped quarters
  • Microfiche reader, most local history/genealogy in storage
  • One periodical rack with one chair adjacent to handicapped entrance door
  • Patron access computers share space with staff workspace
  • No Study/Conference Room;
  • Two tables serve for patron use ,programs, and meeting space
  • Cramped, separate Audiovisual Areas; no room for expansion
  • Very limited Display Area
  • No room for Self Checkout Bays
  •  No room for separate area with comfortable seating for patrons to access wireless internet with their own devices
  • Display Area limited to 1 small bulletin board and on Circ Desk
  • Children’s Room is closed whenever it is needed for Meeting Room
  • Limited parking – 12

Meeting Minutes and Documents

 

April 2009 Trustee Meeting Minutes
Posted on May 07 2009
Board of Trustees >>

Granby Free Public Library Trustee Meeting Minutes

 

 

 

Meeting Date:  April 6, 2009

 

Present:           Virginia Snopek, Dianne Barry, Carol Battersby, Leah Condon, Nancy Evren, Amy Kimball, Gwen Morrissey, Bridget Roy, Renee Still, Jennifer Crosby

 

Absent:            none

 

Visitors:          none

 

 

The meeting began at 6:40 pm.  Minutes from our previous meeting dated March 9, 2009 were read; Gwen made a motion to approve the minutes with corrections; Amy seconded this motion; all in favor.   Executive session minutes were also unanimously approved.

 

The first item on the agenda was an update on the installation of the fence.  Virginia e-mailed Police Chief Barry and Highway Dept Supervisor Dave Desrosiers.  Together, they mapped out where the fence will be installed.  Jenn contacted Digsafe.

 

Virginia contacted the video camera surveillance company about the faulty outdoor camera.  It has been replaced.

 

The Young Adult section of the library is taking shape.  However, more space is still needed for books.  Jenn contacted On the Level Builders to find out the cost of building another bookcase.  They estimated it at $475.  Carol made a motion seconded by Gwen that Virginia write a letter to On the Level Builders to go ahead with building and installing the bookcase.  All in favor.

 

Virginia, Jenn, Bridget and Jean did reference book weeding.  A few reference volumes should be updated.  Jenn discussed costs of replacing these volumes.  It was agreed that on April 18th, Virginia, Renee and Jenn will go through the reference books again.

 

Renee updated the Board on the latest School Building Committee meeting.   SBC would like to go before the Town at the next Special Town Meeting to approve the hiring of the Owner’s Project Manager.  The OPM subcommittee whittled 8 bids down to 3; interviews will be conducted shortly.  Renee next explained the publicity effort, to include a mass mailing of an informational handout.

 

Virginia and Jenn calculated that the library to date has spent $6,688.82 preparing and submitting the MBLC construction grant.  A motion was made by Bridget, seconded by Gwen that we provide to the SBC publicity committee this cost for inclusion in the informational flyer.  All in favor.

 

A motion was made by Dianne and seconded by Leah that we suggest to the SBC publicity committee that the actual amount of the MBLC grant award ($988,483.00) be included in the flyer.  All in favor.

 

The educational complex informational meeting will be scheduled for late April.  Virginia will e-mail the Board with the date.

 

Next on the agenda, Virginia informed the Board that the MBLC would like an update on the status of the community library for their records.  She completed and returned the Construction Survey Document to the MBLC.

 

Discussion of the creation of a Volunteer Coordinator followed.  Virginia asked Carol if she had an idea on how to proceed with this.  Suggestions were given by the group on how to go about recruiting volunteers, what do we need them to do, arranging time slots, and conducting CORI checks.  Carol is willing to undertake the task of coordinator and creating this volunteer coordinator position.  Jenn and Carol will present a working document at our next meeting.

 

The annual Town Meeting is scheduled for May 11th.  Amy and Carol have volunteered to provide information if questions should come up regarding the community library.

 

Leah will work with Janice to complete the Plan-o-gram for the Children’s Room books.  The computer desks presently used downstairs will be replaced.  One long computer table will be installed with a shelf mounted to the wall above that for the printer.

 

Librarian’s Report:  Jenn updated the Board on how the new circulation desk scheduling was going.  Discussion followed.

 

Jenn, along with all the town department heads, attended a personnel meeting on how to conduct the new performance appraisals.

 

A new bookdrop is in the works.  Friends of the Library President Marty Jewett has been in discussion with Florence Savings Bank to provide funding for a new bookdrop bin.  Nancy made a motion seconded by Dianne that we install signage on the new bookdrop that it was donated by Florence Savings Bank.  All in favor.

 

The Book and Bake Sale is scheduled for April 25th from 9 am to 3 pm.  Volunteers are still needed.

 

 

The next Trustees meeting will be Monday, May 4th at 6:30pm. 

 

Warrant items in the amounts of $6,969.87 and $1,754.66 were unanimously approved. 

 

The meeting was adjourned at 8:55 pm.

 

Respectfully Submitted,

 

 

 

Nancy C. B. Evren

Secretary

 

Last changed: May 08 2009 at 3:47 PM

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