Virginia Snopek - Trustee Chair Person
Dianne Barry
Carol Battersby
Linda Casey
Leah Condon
Nancy Evren
Gwen Morrissey
Bridget Roy
Renee Still

Trustee Meetings

Held in the lower level of the library.

The next meeting is set for Tuesday, February 7th. The group will be meeting promptly at 6:00 p.m.

PROPOSED LIBRARY

  • One story design with maximum accessibility
  • Central Reading Hall with clear views to all areas
  • Expanded book collection area, orderly, logical, clearly signed
  • Expanded Circulation Desk Area with sufficient room for patrons and staff
  • Expanded Children’s Library Area with Program Room
  • Young Adult Room
  • Reference Area with collection of both print and electronic reference sources with sufficient workspace
  • Group Study/Local
  • History/Genealogy Room
  • Periodical Reading Area with sufficient display areas and room for browsing
  •  Sufficient seating, computers, and work stations throughout
  • Multipurpose small Conference and quiet Study Room with seating for twelve
  • Audiovisual Area that can adjust to new technologies
  • Display Areas for new books
  • Self Checkout Bays
  • Small Area with comfortable seating for patrons to relax and access wireless internet with own devices
  • Display Cases for Community and Library postings
  • Multipurpose Meeting Room for 60 people, accessible after hours
  • Ample parking for patrons-40

PRESENT LIBRARY

  • No handicapped accessibility between floors
  • Crowded, with no clear views to all areas
  • 30,000 items crowded in space designed for 5000 items
  • Circulation Desk immediately adjacent to entrance;significant patron traffic flow issues
  • No separate Children’s Program Room
  • Young Adult section in hallway
  • Reference Area limited to a free standing bookcase, no usable table space; often unnoticed due to cramped quarters
  • Microfiche reader, most local history/genealogy in storage
  • One periodical rack with one chair adjacent to handicapped entrance door
  • Patron access computers share space with staff workspace
  • No Study/Conference Room;
  • Two tables serve for patron use ,programs, and meeting space
  • Cramped, separate Audiovisual Areas; no room for expansion
  • Very limited Display Area
  • No room for Self Checkout Bays
  •  No room for separate area with comfortable seating for patrons to access wireless internet with their own devices
  • Display Area limited to 1 small bulletin board and on Circ Desk
  • Children’s Room is closed whenever it is needed for Meeting Room
  • Limited parking – 12

Meeting Minutes and Documents

 

August 2008 Trustee Meeting Minutes
Posted on Nov 10 2008
Board of Trustees >>

August 4, 2008

Present:  Virginia Snopek, Bridget Roy, Amy Kimball, Nancy Evren, Leah Condon, Renee Still, Dianne Barry, and Director Jennifer Crosby.

Absent:  April Judicki, and Gwen Morrissey

The minutes from the July meeting were read and accepted with corrections. 

The nominating committee brought forward these nominations for offices;

      Chair- Virginia Snopek 

      Library Director- Jennifer Crosby

      Secretary to the Board- Nancy Evren

      Substitute secretary- Dianne Barry

All nominees were unanimously voted into their respective offices. 

Melissa Aldrich was invited to our meeting to discuss plans to re-vamp our web page.  She brought in a presentation and explained the proposed changes.  She answered questions and gave us a cost estimate.  We will deliberate and get in touch with Melissa. 

Pavilion Update:

The ceremony was very nice.  Senator Candaras joined in to help cut the ribbon.  Channel 3 filmed part of the ceremony.  The Friends of Granby’s Library were very pleased with the pavilion dedication.  

Virginia and Renee went to Design Workshop to shop for signs and lettering for the dedication sign for the pavilion.  There were two choices- A 22K gold vinyl composite 32” X 72” sign for $550.00 or a black wooden sign with letters carved into it for $2,250.00 A motion to choose the gold vinyl sign passed unanimously.  The sign will be paid for out of the Smith-Ferry Fund.

After the Open House, Janice MacArdle sent an e-mail to Virginia about the Open House.  She requested that a formal thank you be sent to Jay Fabricius for all his help during the event.  A gift certificate to “Twinkle Toes Salon” on Main Street in Belchertown will be purchased for him. 

Dog Policy:  Should dogs be allowed at library functions?  During recent events dogs on the property left “dog business” on the lawn and were tied up and left to bark.  From now on, dogs will not be welcome on the premises.  Jennifer will look into how other libraries handle this. 

Poison Ivy:  There is a lot around the yard.  Jennifer will speak with Dave Turcotte about spraying for it. 

Review of Pavilion Policies for Library Use and Non-library use:

On August 12th, the pavilion has been reserved for use by Nathan Bech, who is running for a political office.  This brings up the issue of how the pavilion will be used.  The question of charging a fee for out –of- town users was brought up.  A motion was made to charge out-of-town users to pay a fee of $50.00. The policy and application will be amended. Virginia will check with Chris Martin about how the fee collected can be used and what kind of fund it will be put in. 

The pavilion is now covered by the Town’s insurance. 

Chief Barry has expressed his concern about traffic near the pavilion, the proximity to route 202, safety of the children using it, and people pulling off 202 to pick up their kids.  He feels there should be a barrier between the pavilion and the road.  He will write a formal letter to the Board outlining these concerns. 

The Library Commissioners want us to submit a new draft proposal for the Covenant of the Community Library.  Ann Larson has said that she has already sent a letter outlining what needs to be done, but we did not get it.  We will ask her to send it again. The Building subcommittee working on the covenant will meet on September 10th.  The subcommittee will work on the draft then. Virginia will submit a letter saying we are working on the draft. 

The Board discussed the proposal by Melissa Aldrich for updating our website.  A unanimous motion was made to hire Melissa to redesign our web page. 

Director’s Report:

On page 3 and front of the WMRLS Wrapper Newsletter are two articles about our Granby Library.  One is about the Ribbon Cutting ceremony for the pavilion, written by Jennifer Crosby.   The other one is by Janice McArdle describing the summer youth “Bead-a-thon”. 

Joe Kislo has donated $1,000.00 in memory of his wife Patti.  Their son has promised a matching donation.  He wants to see a memorial garden in Patti’s honor.

The security system is still not under contract for completion.  We have gotten quotes for the security camera system and the door hardware, but we are still trying to tie in all pieces of this job.  We need two new doors, plus the cameras, and the hardware.  We will offer the job of replacing the doors to Frank Boron.  He will be hired. 

ARIS report information is due August 15th. 

Jennifer reports that she has required classes for five Tuesdays at 4:00 and must leave at 2:30.  She has arranged for substitutes. 

Janice is still hoping to get the resin chairs for use during programs under the pavilion.  A motion was made to have her go ahead and purchase 20 chairs for this use.  We will check with the Friends to see if the cost can come from the Waste Management grant.

Warrants in the amount of $872.50 and $7,717.23 were unanimously approved. 

The meeting was adjourned at 9:15

Next meeting will be September 11th

Respectfully submitted by Dianne Barry

Never Falter, Never Quit!

Last changed: Nov 10 2008 at 11:16 AM

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