Virginia Snopek - Trustee Chair Person
Dianne Barry
Carol Battersby
Linda Casey
Leah Condon
Nancy Evren
Gwen Morrissey
Bridget Roy
Renee Still
Trustee Meetings
Held in the lower level of the library.
The next meeting is set for Tuesday, June 5th. The group will be meeting promptly at 6:00 p.m.
PROPOSED LIBRARY
- One story design with maximum accessibility
- Central Reading Hall with clear views to all areas
- Expanded book collection area, orderly, logical, clearly signed
- Expanded Circulation Desk Area with sufficient room for patrons and staff
- Expanded Children’s Library Area with Program Room
- Young Adult Room
- Reference Area with collection of both print and electronic reference sources with sufficient workspace
- Group Study/Local
- History/Genealogy Room
- Periodical Reading Area with sufficient display areas and room for browsing
- Sufficient seating, computers, and work stations throughout
- Multipurpose small Conference and quiet Study Room with seating for twelve
- Audiovisual Area that can adjust to new technologies
- Display Areas for new books
- Self Checkout Bays
- Small Area with comfortable seating for patrons to relax and access wireless internet with own devices
- Display Cases for Community and Library postings
- Multipurpose Meeting Room for 60 people, accessible after hours
- Ample parking for patrons-40
PRESENT LIBRARY
- No handicapped accessibility between floors
- Crowded, with no clear views to all areas
- 30,000 items crowded in space designed for 5000 items
- Circulation Desk immediately adjacent to entrance;significant patron traffic flow issues
- No separate Children’s Program Room
- Young Adult section in hallway
- Reference Area limited to a free standing bookcase, no usable table space; often unnoticed due to cramped quarters
- Microfiche reader, most local history/genealogy in storage
- One periodical rack with one chair adjacent to handicapped entrance door
- Patron access computers share space with staff workspace
- No Study/Conference Room;
- Two tables serve for patron use ,programs, and meeting space
- Cramped, separate Audiovisual Areas; no room for expansion
- Very limited Display Area
- No room for Self Checkout Bays
- No room for separate area with comfortable seating for patrons to access wireless internet with their own devices
- Display Area limited to 1 small bulletin board and on Circ Desk
- Children’s Room is closed whenever it is needed for Meeting Room
- Limited parking – 12
Meeting Minutes and Documents
January 2011 Trustee Meeting Minutes |
| Posted on Mar 10 2011 |
Granby Free Public Library Board of Trustee Meeting
January 10, 2011
Present: Renee Still, Leah Condon, Gwen Morrissey, Nancy Evren, Linda Casey, Bridget Roy, Virginia Snopek, Dianne Barry, Carol Battersby, and Director Jennifer Grant.
Absent: none
The meeting began at 6:36
The minutes from the December 6, 2010 meeting were read. Nancy Evren made a motion to accept the minutes as amended with a second by Carol Battersby. All voted in favor.
Budget Approval Gwen, Renee, Virginia and Jennifer met to discuss the budget for FY 2012. The Finance Committee asked the department to prepare budgets using (1) Level Funding, and (2) a 10% cut.
There is to be no Cost Of Living Adjustment (C.O.L.A.), but there will be step raises. For fiscal year 2012, Granby’s Municipal Appropriation is $125,219. This is the minimum appropriation that is needed in order to receive certification. Certification is necessary in order to receive State Aid and to participate in the Mass. Public Library Construction Program. Loss of certification will affect access to vital library services for all residents of Granby. The committee presented a budget totaling $125,247.44 for FY 2012.
A motion was made by Virginia with a second by Nancy: The budget, as presented is approved in the amount of $125,247.44. Discussion followed. We decided to send a letter of explanation with more details about what the loss of certification will mean to the residents. This will be sent along with the budget to Chris Martin. The motion passed unanimously. All of the Trustees signed the budget proposal.
Letter received from School Committee: Virginia received a letter from the school committee chairman thanking us for offering the use of the library building when we move to our new building.
Library Building Committee Update: The committee is in receipt of a letter of intent from Alice Stewart outlining her donation of land to build the new library. Because the boundaries were changed, three more real estate appraisals are needed. Virginia has contacted four realtors to pursue this matter.
Letter to the Planning Board: Virginia has written a letter on behalf of the Library Building Committee to the planning board asking them to write a letter of support indicating that they have reviewed our schematic design and that they are in support of it.
First Meeting of the Steering Committee for Capital Fund-Raising Campaign: The first meeting for this committee will be on Wednesday, January 12th at 6:00 at the Safety Complex. On the committee are; Lou Barry, Virginia Snopek, Gwen Morrissey, Joe Rokowski, and Jeanne Yocum, Deb Roy, Marty Jewett, and Alice Stewart. Virginia plans to submit Lou Barry’s name as the chair of this committee. This met with Trustee approval.
Town Clerk Signature Papers: Three trustees are up for re-election and need to take out nomination papers. The three are Bridget Roy, Renee Still and Gwen Morrissey.
Snow Policy: The library used to follow the cancellation policy of the Granby Schools. We discussed changing this policy. A motion was made by Renee Still with a second by Gwen Morrissey:
Motion: At times, the Granby Public Library will close due to inclement weather. Information about closing will be posted on channels 40, 22, and channel 3. It will also be posted on the library website at www.granbylibrary.com The decision to close will be at the discretion of the Library Director.
The motion was unanimously approved.
Director’s Report:
Jennifer has completed work on the new desk work schedule, and reports that all is going well. Two volunteers are helping out. The issue of the policy regarding holidays that fall on Mondays was brought up. Jennifer has inquired about the policy and was referred to Personnel Board member, Dennis LaFleur. He told her that if the staff is scheduled to work on the holiday, they would be paid for it, but if they were not scheduled to work that day, they would not be paid. We are awaiting the official word from the Board. There was some question about how to get time sheets to Town Hall in a timely manner. It was suggested that the sheets could be sent by FAX on Saturday, and the hard copies brought over on the following Tuesday.
Now that the library is not open at all on Mondays, we will be moving our Trustee meetings to another day of the week. A motion was made by Nancy Evren with a second by Gwen Morrissey.
Motion: We wish to amend our by-laws to read that our Granby Free Public Library Board of Trustee meetings will be on the first Tuesday of every month. If a legal holiday falls on that day, the Board will meet on the next Tuesday. All meetings are to be posted in accordance with the open meeting laws, at least forty-eight hours before the meeting date.
The vote was all in favor.
There was discussion about getting Trustee approval to close the library on Saturdays when there is a Monday holiday. The consensus of the Board was to disapprove this practice.
A motion to approve two warrants in the amount of $536.80 and $787.23 was made by Carol Battersby with a second by Gwen Morrissey. All voted in approval.
The next meeting will be on Tuesday, February 1st at 6:00
The meeting adjourned at 8:14
Never Falter, Never Quit!
Dianne Barry, Secretary
Last changed: Mar 10 2011 at 1:44 PM
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