Virginia Snopek - Trustee Chair Person
Dianne Barry
Carol Battersby
Linda Casey
Leah Condon
Nancy Evren
Gwen Morrissey
Bridget Roy
Renee Still

Trustee Meetings

Held in the lower level of the library.

The next meeting is set for Tuesday, February 7th. The group will be meeting promptly at 6:00 p.m.

PROPOSED LIBRARY

  • One story design with maximum accessibility
  • Central Reading Hall with clear views to all areas
  • Expanded book collection area, orderly, logical, clearly signed
  • Expanded Circulation Desk Area with sufficient room for patrons and staff
  • Expanded Children’s Library Area with Program Room
  • Young Adult Room
  • Reference Area with collection of both print and electronic reference sources with sufficient workspace
  • Group Study/Local
  • History/Genealogy Room
  • Periodical Reading Area with sufficient display areas and room for browsing
  •  Sufficient seating, computers, and work stations throughout
  • Multipurpose small Conference and quiet Study Room with seating for twelve
  • Audiovisual Area that can adjust to new technologies
  • Display Areas for new books
  • Self Checkout Bays
  • Small Area with comfortable seating for patrons to relax and access wireless internet with own devices
  • Display Cases for Community and Library postings
  • Multipurpose Meeting Room for 60 people, accessible after hours
  • Ample parking for patrons-40

PRESENT LIBRARY

  • No handicapped accessibility between floors
  • Crowded, with no clear views to all areas
  • 30,000 items crowded in space designed for 5000 items
  • Circulation Desk immediately adjacent to entrance;significant patron traffic flow issues
  • No separate Children’s Program Room
  • Young Adult section in hallway
  • Reference Area limited to a free standing bookcase, no usable table space; often unnoticed due to cramped quarters
  • Microfiche reader, most local history/genealogy in storage
  • One periodical rack with one chair adjacent to handicapped entrance door
  • Patron access computers share space with staff workspace
  • No Study/Conference Room;
  • Two tables serve for patron use ,programs, and meeting space
  • Cramped, separate Audiovisual Areas; no room for expansion
  • Very limited Display Area
  • No room for Self Checkout Bays
  •  No room for separate area with comfortable seating for patrons to access wireless internet with their own devices
  • Display Area limited to 1 small bulletin board and on Circ Desk
  • Children’s Room is closed whenever it is needed for Meeting Room
  • Limited parking – 12

Meeting Minutes and Documents

 

July 2008 Trustee Meeting Minutes

 Board of Trustee Meeting Minutes
Posted on Aug 21 2008
Board of Trustees >> Board of Trustee Meeting Minutes

Granby Free Public Library
Trustee Meeting: July 7, 2008
Present: Renee Still, Leah Condon, April Judicki, Virginia Snopek, Nancy Evren, and Dianne Barry and Director Jennifer Crosby.
Absent: Amy Kimball, Bridget Roy, and Gwen Morrissey
The minutes from the June 2nd meeting were accepted with corrections. 
Report from the Nominating Committee: Since members of this committee could not meet, a new committee was formed. The new committee consists of Nancy Evren, Amy Kimball and April Judicki. They will meet a half hour before the next meeting to make their choices for officers. 
Review of Pavilion Policies for Library use and for Non-Library use: The committee met to create policies for use. An application was also created. The policy for use by the library was approved as written. The policy for use by non-library use was discussed, amended and approved. Virginia will check with Chris Martin regarding insurance coverage for the new pavilion. She will also bring him a copy of the amended policies.  
Pavilion Ribbon Cutting Ceremony Subcommittee: This committee met to discuss the ceremony. The original date was changed because the builder could not attend on the original date chosen. The new date and details will be published in two local papers.  
After much discussion a motion was made to name the pavilion “Friends of Granby Public Library Pavilion”. This passed unanimously. After much discussion and two trips out to the pavilion to view the space for letters, the Trustees decided to discuss sign details with Frank Boron. We will take into consideration his recommendation about size, color and type of lettering to use. Virginia will call Frank on this matter. We will try to have someone make a computer generated picture of what it will look like to be displayed at the ribbon cutting ceremony.
Dedication for Patti Kislo: The Trustees want to designate something about or around the new pavilion to be dedicated to Patti. Various suggestions were made including; a bench, a tree, or a garden. In the end, a unanimous motion gives the Friends permission to use some of the funds contributed in Patti’s honor to be used for a landscaping project in connection with the pavilion.
A discussion about the Trustees making donations in Patti’s memory was tabled until the next meeting.
The position of the Time Capsule will be recorded and the measurements kept in the Policy Manual. Jennifer will gather this information.
Virginia received an e-mail from Ann Larsen, Library Building Consultant from the Massachusetts Board of Library Commissioners. Granby is currently #27 on the waiting list. It is possible that the $100 million bond bill will be passed by the end of the summer. Conditions of placement on the Waiting List: A written agreement as described in the application, between the Public Library Trustees, the town and the School Committee, must be submitted for review by the Board of Library Commissioners prior to being   executed. The agreement must be executed before an actual Provisional Award can be made. 
 
The library design must be modified so that Public Library staff has visual control of all spaces within the Library, including both public library spaces and school library spaces. 
The Board of Commissioners wants to know if such an agreement exists or a draft of new one is in the works. 
Virginia will forward this to the building committee chairman, Mike Quesnel. She will also send a reply to Ann.
Director’s Report:
The bequest from Rita Moore’s estate has been received. Jennifer will ask Chris Martin to set up a trust fund in her name. A unanimous motion was passed to set up the Rita Moore Trust Fund in the amount of $10,000. 
Joe Rodio from the South Hadley Library has assured our director that if assistance is needed due to a disaster, it will be available. 
Security System Update: The library is still waiting to receive bids for the work requested.
Waste Management Open House date: The second annual Open House will take place on July 25th from 4:00-6:00. There will be a catered old fashioned barbecue. The Greenopolis Center will have a display. There will be games. Everything will be provided by Waste Management. 
The Adult Summer Reading program is underway.   There are passes for various events provided by Waste Management.
Our website design: Jennifer thinks we need a better web design. Our current one is inadequate. Melissa Aldrich has offered to re-vamp our site and put in a content management system for us. After this, Jennifer can easily update the site, or even have a volunteer do this. This discussion was also tabled until the next meeting. Jennifer will review all the information and bring it to the next meeting. 
Warrants in the amount of $1,426.90, $575.33, and $1,523.73 were approved. 
The next meeting will be on August 4th at 7:00
The meeting adjourned at 9:25

Last changed: Nov 10 2008 at 11:15 AM

Back
GranbyMA.net