Virginia Snopek - Trustee Chair Person
Dianne Barry
Carol Battersby
Linda Casey
Leah Condon
Nancy Evren
Gwen Morrissey
Bridget Roy
Renee Still

Trustee Meetings

Held in the lower level of the library.

The next meeting is set for Tuesday, February 7th. The group will be meeting promptly at 6:00 p.m.

PROPOSED LIBRARY

  • One story design with maximum accessibility
  • Central Reading Hall with clear views to all areas
  • Expanded book collection area, orderly, logical, clearly signed
  • Expanded Circulation Desk Area with sufficient room for patrons and staff
  • Expanded Children’s Library Area with Program Room
  • Young Adult Room
  • Reference Area with collection of both print and electronic reference sources with sufficient workspace
  • Group Study/Local
  • History/Genealogy Room
  • Periodical Reading Area with sufficient display areas and room for browsing
  •  Sufficient seating, computers, and work stations throughout
  • Multipurpose small Conference and quiet Study Room with seating for twelve
  • Audiovisual Area that can adjust to new technologies
  • Display Areas for new books
  • Self Checkout Bays
  • Small Area with comfortable seating for patrons to relax and access wireless internet with own devices
  • Display Cases for Community and Library postings
  • Multipurpose Meeting Room for 60 people, accessible after hours
  • Ample parking for patrons-40

PRESENT LIBRARY

  • No handicapped accessibility between floors
  • Crowded, with no clear views to all areas
  • 30,000 items crowded in space designed for 5000 items
  • Circulation Desk immediately adjacent to entrance;significant patron traffic flow issues
  • No separate Children’s Program Room
  • Young Adult section in hallway
  • Reference Area limited to a free standing bookcase, no usable table space; often unnoticed due to cramped quarters
  • Microfiche reader, most local history/genealogy in storage
  • One periodical rack with one chair adjacent to handicapped entrance door
  • Patron access computers share space with staff workspace
  • No Study/Conference Room;
  • Two tables serve for patron use ,programs, and meeting space
  • Cramped, separate Audiovisual Areas; no room for expansion
  • Very limited Display Area
  • No room for Self Checkout Bays
  •  No room for separate area with comfortable seating for patrons to access wireless internet with their own devices
  • Display Area limited to 1 small bulletin board and on Circ Desk
  • Children’s Room is closed whenever it is needed for Meeting Room
  • Limited parking – 12

Meeting Minutes and Documents

 

July 2009 Trustee Meeting Minutes
Posted on Dec 29 2009
Board of Trustees >>

Granby Free Public Library Trustee Meeting Minutes

 

 

 

Meeting Date:  July 13, 2009

 

Present:           Virginia Snopek, Dianne Barry, Carol Battersby, Leah Condon, Amy Kimball, Renee Still, Jennifer Crosby

 

Absent:            Nancy Evren, Gwen Morrissey, Bridget Roy

 

Visitors:           none

 

 

The meeting began at 6:40 pm.  Minutes from our previous meeting of June 1, 2009 were read; Carol made a motion to accept them with corrections; seconded by Amy.

 

The report from the nominating committee: The following recommendations were made:  Library Director: Jennifer Crosby, Trustee Board Chair: Virginia Snopek, Secretary Nancy Evren, Co-Secretary: Dianne Barry.  Amy made a motion to approve them with a second by Carol.  The motion passed unanimously.

 

On June 24th Renee, Virginia and Jennifer met with Rosemary Waitos to discuss the status of the grant for the library in light of the defeat of the override vote for the school building project study.  Renee reports that Rosemary was truly helpful and interested in our project.  There will be e-mail coming soon regarding the extension of the grant through June 15, 2010.  There is a possibility of a new grant round in 2011.  The question of expanding our current building came up.  We do not have enough land to expand and provide parking.  The Long-Term Plan was brought into the discussion.  Virginia e-mailed Emre Evren asking that the library be remembered in the master plan.  (E-mail attached.)

 

The handicapped parking space lines will be painted by James Kicza, Jr. as soon as the weather cooperates.  Chris Martin has promised us a handicapped parking sign.  Virginia has e-mail from Chris Martin about paying for the parking lot seeding out of the fund for paving.

 

Virginia read a letter from Carol Kent thanking the Trustees for the donation made in Charlie’s name to the National Memorial Cemetery.

 

Virginia read a letter she wrote to Chris Martin regarding the return of fencing materials.  Virginia and Renee and her husband Wayne brought the materials back to Home Depot.  With the help of our new friend George, the return was completed.  Both Virginia and Renee’s credit cards will show refunds.  (Letter attached.)

 

Virginia read the letter written to Chris Martin to encumber our funds for FY 2010.  (Letter attached.)

 

Carol Battersby updated the Board regarding her volunteer coordinator status.  She reports that it is going well.  All volunteers have gone through the CORI check process.  There are new teen and adult volunteers.

 

We need to update our Five Year Long Term Plan.  Virginia, Renee, and Dianne will serve on this sub-committee.

 

Library Director’s Report: 

 

We went over the personnel evaluations and next year’s goals for Jeanne Crosby and Janice McArdle.  The Board discussed the need for a review of Janice’s and Jennifer’s yearly goals at the six month mark.  The Board will review Director Jennifer Crosby’s goals.  As Director, Jennifer will review Janice’s.  This motion was made by Virginia and seconded by Amy.  All were in favor.

 

Waste Management has made a $2,000.00 donation to the Summer Book Club.  This will be enough to cover all of the costs.  The Adult Summer Book Club has begun.

 

Cleaning and re-organizing efforts for the storage areas and the space used by Jeanne are underway.  Renee and Virginia have begun the task.  We are looking for a monitor in the storage space.  This will be traded to Chris Martin for a different communication system.  Renee and Virginia will be meeting with Jeanne and Jennifer on Wednesday, July 15th to plan the re-organization of the space.  Part of the plan is to remove the computer and printer, and the table that it sits on, the shelves and the door.  The idea is to have a tall table for work space with room underneath for storage and the printer.  Jennifer will check supply catalogues for such a table.

 

The surveillance system is still not working.  One camera is fuzzy, one is blank.  Alarm Works took the entire system back to fix it at the end of June.  It should have been back last week.  There has been no word from the company.  Jennifer will call them tomorrow.  This situation displeases us.

 

All requests for work done by Dave Turcotte must be put in a written request form and turned into Chris Martin.  He will prioritize the jobs and give Dave his schedule.

 

Janice McArdle has injured her hand.  She will be out for a while.  A doctor’s note is required for absences of more than a week.  Jennifer will follow up on this.

 

The ARIS Report is due in August.  Jennifer is compiling her data for this.

 

Bob Lussier of Earth Scapes will seed around the pavilion in the fall.

 

Leah has been pulling older books out and feels that some of them are worth money.  She wants to try to sell some of them on e-Bay.  She feels they are too valuable to just let them be thrown out.

 

Some of the birds from the collection will be brought to the Springfield Museum; the rest will be thrown away.  Carol will take care of this.

 

Warrants in the amount of $2,137.21 and $1,416.68 were unanimously approved. 

 

The next meeting will be on August 3, 2009 at 6:30.

 

The meeting was adjourned at 7:55 pm.

 

Respectfully submitted by Dianne Barry

 

Never Falter, Never Quit!

Last changed: Dec 29 2009 at 2:17 PM

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