Virginia Snopek - Trustee Chair Person
Dianne Barry
Carol Battersby
Linda Casey
Leah Condon
Nancy Evren
Gwen Morrissey
Bridget Roy
Renee Still
Trustee Meetings
Held in the lower level of the library.
The next meeting is set for Tuesday, June 5th. The group will be meeting promptly at 6:00 p.m.
PROPOSED LIBRARY
- One story design with maximum accessibility
- Central Reading Hall with clear views to all areas
- Expanded book collection area, orderly, logical, clearly signed
- Expanded Circulation Desk Area with sufficient room for patrons and staff
- Expanded Children’s Library Area with Program Room
- Young Adult Room
- Reference Area with collection of both print and electronic reference sources with sufficient workspace
- Group Study/Local
- History/Genealogy Room
- Periodical Reading Area with sufficient display areas and room for browsing
- Sufficient seating, computers, and work stations throughout
- Multipurpose small Conference and quiet Study Room with seating for twelve
- Audiovisual Area that can adjust to new technologies
- Display Areas for new books
- Self Checkout Bays
- Small Area with comfortable seating for patrons to relax and access wireless internet with own devices
- Display Cases for Community and Library postings
- Multipurpose Meeting Room for 60 people, accessible after hours
- Ample parking for patrons-40
PRESENT LIBRARY
- No handicapped accessibility between floors
- Crowded, with no clear views to all areas
- 30,000 items crowded in space designed for 5000 items
- Circulation Desk immediately adjacent to entrance;significant patron traffic flow issues
- No separate Children’s Program Room
- Young Adult section in hallway
- Reference Area limited to a free standing bookcase, no usable table space; often unnoticed due to cramped quarters
- Microfiche reader, most local history/genealogy in storage
- One periodical rack with one chair adjacent to handicapped entrance door
- Patron access computers share space with staff workspace
- No Study/Conference Room;
- Two tables serve for patron use ,programs, and meeting space
- Cramped, separate Audiovisual Areas; no room for expansion
- Very limited Display Area
- No room for Self Checkout Bays
- No room for separate area with comfortable seating for patrons to access wireless internet with their own devices
- Display Area limited to 1 small bulletin board and on Circ Desk
- Children’s Room is closed whenever it is needed for Meeting Room
- Limited parking – 12
Meeting Minutes and Documents
July 2011 Trustee Meeting Minutes |
| Posted on Oct 21 2011 |
Granby Free Public Library Trustee Meeting
July 13, 2011
Present: Linda Casey, Carol Battersby, Leah Condon, Renee Still, Gwen Morrissey, Dianne Barry, Virginia Snopek, Bridget Roy, and Director Jennifer Grant
Absent: Nancy Evren
The meeting began at 6:10. A motion was made by Gwen, with a second by Carol to accept the minutes from the June 1st meeting with corrections.
The nominating committee met and chose their candidates:
Chair: Virginia Snopek
Library Director Jennifer Grant
Secretary Dianne Barry
Hearing no other nominations from the floor, a motion was made by Gwen with a second by Linda to accept this slate of candidates. All were in favor.
E-Reader Policy A hand-out was given to all. Discussion followed. A motion was made by Gwen with a second by Carol to approve the agreement as written.
Review of the Pavilion Use Policy The existing policy for Pavilion Rules and Regulations for Non-Library Use needs to be changed, in part, due to the new library hours. Changes were discussed and the new policy will reflect them. A motion was made b y Bridget, with a second by Carol to accept the revised regulations for non-library pavilion use. This motion passed unanimously.
There has been a request from an outside group to use the pavilion for a bake & tag sale. They want to set up early, and leave the items overnight. We will stress the fact that we cannot be responsible for any loss that occurs during the time when they are not there.
A motion was made by Renee, with a second by Gwen to allow the Friends of Phin’s Hill to use the pavilion for a bake & tag sale on August 18th & 19th. This passed by a majority vote.
Capital Fundraising Update We will find out on July 4th after 1:00 p.m. if we are awarded the M.B.L.C. grant. We can check at www.mass.gov/mblc
The Garden Stroll was very successful. Helen Hurteau & Marty Jewett were at the town landfill early that morning talking it up and selling tickets. Most of the Trustees were involved working at different sites and coordinating the stroll. All reported that it went well. The event earned $1,800.00.
The importance of the involvement by the library staff in fundraising events was discussed. The Trustees and staff are encouraged to actively participate in as much as possible. This will show our community that we are 100% committed to the project, and hopefully garner more support.
Upcoming Fundraising Projects The table at Charter Day was not successful. So far, the Flamingo Find is going well, with lots of interest and participation. We are in week two of eight. September 1st, the Farm to Table, a sit down dinner, will take place at the Church of Christ Congregational parish hall. Tickets are selling for $50.00 each. People are needed to set up, serve, and clean up. Some of the Trustees thought that they might want to do this. 15 people are needed. Details will be worked out. A bird house building workshop with John Thibbitts, is still under consideration as a fund-raiser. We have gotten a promise of a donation from Alarm Works, Joe Cebula’s company. He has promised to donate the surveillance cameras, will set up and maintain the equipment for the new library, as long as his company is in business. Virginia has acknowledged this generous donation with a letter. Bridget offered help from the Venture Crew at any upcoming car wash as a fundraiser.
Formation of a Committee to study the contract for the Library Director According to Virginia, most departments in town are under contract. M.B.L.C. also indicates that most directors are under contract. A sub-committee consisting of Bridget, Virginia, Carol, and Gwen was formed to draw up a contract. Renee will offer her expertise if needed.
Library Director’s Report Jennifer reports that she is working on the ARIS report which is due on August 26th. The FY 2012 report (financial report for state aid) opens on August 15th, and is due by October 14th.
Jennifer has signed up for an E-reader workshop on August 4th, offered by M.L.S. free of charge.
Three Nooks with accessories have been purchased for the purpose of lending. Books can be downloaded from the digital catalogue.
A scanner and printer for the children’s have been purchased using funds from the Computer Network account.
The FY 2012 agreement with C.W. Mars, for a $2,500.00 grant is…
There is concern about the book drops on the front porch being so dirty. No one is sure whose job it is to clean these. Chief Wishart has offered to find some volunteers to help.
A motion to accept warrants in the amount of $803.01, $4913.00, $1,767.35, and $2018.36 was made by Leah with a second by Gwen. The vote to accept was unanimous.
The date for the next meeting will be Tuesday, August 2nd at 6:00.
The motion to adjourn the meeting was made by Carol, with a second by Bridget at 7:47.
Respectfully submitted by Dianne Barry, Secretary
Never Falter, Never Quit!
Last changed: Oct 21 2011 at 11:03 AM
Back