Meeting Date:  November 3, 2008 

Present: Virginia Snopek, Nancy Evren, Dianne Barry, Leah Condon, Amy Kimball, Gwen Morrissey, Renee Still, Jennifer Crosby 

Absent: April Judicki, Bridget Roy 

Visitors: none 

The meeting began at 6:40 pm.  Minutes from our previous meeting dated October 6th, 2008 were read; Gwen made a motion to approve the minutes with corrections; Dianne seconded this motion; all in favor.  

Virginia and Nancy went with the assistance of the Granby Highway Department to the MassMutual main campus to pick up donated furniture.  Virginia updated the trustees on what was acquired during our trip. 

A Letter of Intent for a Green Library was sent out as was discussed at our last meeting and a response was received. 

April Judicki’s letter of resignation was read.  Nancy made a motion which was seconded by Dianne that Carol Battersby’s name be submitted to the Selectmen to fulfill April’s term through June 2009.  All in favor. 

Due to schedule conflicts with Gwen and Virginia, Virginia and Renee agreed to shop for fencing.  Building Inspector Don Demers requested clarification of the fence location, which he was given.  The building permit came in for a 4 foot high fence (as stated in the historical district by laws).  The fencing – which includes 16 4’x8’ rails plus posts and a gate -was ordered from Home Depot on Oct. 24^th for a purchase price of $2,147.79. 

Bids for the surveillance system were sent out.  The library received a donation from New England Security of an intercom system for the downstairs back door.  Chief Barry was given the quotes to review and offered his suggestions.  Discussion followed while bids were reviewed.  Jenn will contact one of the bidders for clarification of the bid.  Nancy made a motion that Jenn and Virginia be allowed to award the bid based on Jenn’s clarification conversation.  Gwen seconded this motion.  All in favor.  An equipment list will be requested with resubmission of bid.  The money will come out of the ADA fund. 

Thank you letters were sent to the Granby Public School’s Maintenance Department for the installation of the Friends sign above the pavilion, and Chief Barry for his assistance with the surveillance system bid. 

A revised action plan was circulated to trustees for their review.  Renee made a motion to have Jenn submit the action plan this Thursday.  Amy seconded this motion.  All in favor. 

Next, Amy discussed with the trustees a conversation she recently had with Mr. and Mrs. Joseph Partyka.  She thanked them for their previous support and he expressed an interest in how he can better assist us in the future. 

Librarian’s Report:  Jenn will meet tomorrow afternoon with the Friends to update them on the computer list.  She delineated her purchase list, to include recurring fees – which will need to be included in our computer network line item budget.  The approximate cost for the computer purchase is $5,607.  Virginia would like Jenn to check with the Town Treasurer Steve Nally to see if the Town can better this price. 

Relocating the Young Adults section to the downstairs hallway was discussed.  The staff is in favor of relocating the collection.   

Virginia mentioned that Janice is one of five Massachusetts librarians that has been selected to be a member of the MLA Youth Services/Young Adult Standards Revision Committee.  It will be a 6-8 month commitment.  The Trustees wish to extend its congratulations to Janice. 

Jenn asked how to count Janice’s committee appointment since the staff is allowed to attend three workshops per year.  Her committee appointment will not be included as it is an honor. 

The new web page designed by Melissa Aldrich is up and running.  The bill will be paid through the Ferry Fund. 

Next item on Jenn’s list was the cost of converting the library to wireless internet.  There is a one-time fee for the controller of $2,000 for one access point; $595 for each additional access point.  C/WMARS cabling would be $775; the annual support fee would be $700 plus $56 per access point.  Jenn will contact C/WMARS for clarification of these access points. 

Finally, a patron expressed concern about the pavilion safety, more specifically, its structural soundness.  It was suggested that this individual be referred to the Town Building Inspector. 

The next Trustees meeting will be Monday, December 1^st at 6:30pm.   

Warrant items in the amounts of $1,919.54 and $2,147.79 was unanimously approved. 

The meeting adjourned at 8:52 pm. 

Respectfully Submitted, 
 

Nancy C. B. Evren

Secretary