Virginia Snopek - Trustee Chair Person
Dianne Barry
Carol Battersby
Linda Casey
Leah Condon
Nancy Evren
Gwen Morrissey
Bridget Roy
Renee Still

Trustee Meetings

Held in the lower level of the library.

The next meeting is set for Tuesday, June 5th. The group will be meeting promptly at 6:00 p.m.

PROPOSED LIBRARY

  • One story design with maximum accessibility
  • Central Reading Hall with clear views to all areas
  • Expanded book collection area, orderly, logical, clearly signed
  • Expanded Circulation Desk Area with sufficient room for patrons and staff
  • Expanded Children’s Library Area with Program Room
  • Young Adult Room
  • Reference Area with collection of both print and electronic reference sources with sufficient workspace
  • Group Study/Local
  • History/Genealogy Room
  • Periodical Reading Area with sufficient display areas and room for browsing
  •  Sufficient seating, computers, and work stations throughout
  • Multipurpose small Conference and quiet Study Room with seating for twelve
  • Audiovisual Area that can adjust to new technologies
  • Display Areas for new books
  • Self Checkout Bays
  • Small Area with comfortable seating for patrons to relax and access wireless internet with own devices
  • Display Cases for Community and Library postings
  • Multipurpose Meeting Room for 60 people, accessible after hours
  • Ample parking for patrons-40

PRESENT LIBRARY

  • No handicapped accessibility between floors
  • Crowded, with no clear views to all areas
  • 30,000 items crowded in space designed for 5000 items
  • Circulation Desk immediately adjacent to entrance;significant patron traffic flow issues
  • No separate Children’s Program Room
  • Young Adult section in hallway
  • Reference Area limited to a free standing bookcase, no usable table space; often unnoticed due to cramped quarters
  • Microfiche reader, most local history/genealogy in storage
  • One periodical rack with one chair adjacent to handicapped entrance door
  • Patron access computers share space with staff workspace
  • No Study/Conference Room;
  • Two tables serve for patron use ,programs, and meeting space
  • Cramped, separate Audiovisual Areas; no room for expansion
  • Very limited Display Area
  • No room for Self Checkout Bays
  •  No room for separate area with comfortable seating for patrons to access wireless internet with their own devices
  • Display Area limited to 1 small bulletin board and on Circ Desk
  • Children’s Room is closed whenever it is needed for Meeting Room
  • Limited parking – 12

Meeting Minutes and Documents

 

September 15, 2010 Trustee Meeting Minutes
Posted on Nov 03 2010
Board of Trustees >>

Granby Free Public Library

Trustee Meeting

 

September 15, 2010

 

Present:  Dianne Barry, Director Jennifer Grant, Leah Condon, Gwen Morrissey, Nancy Evren, Virginia Snopek, Linda Casey, Renee Still.

 

Absent:  Bridget Roy and Carol Battersby

 

The meeting was called to order at 6:45

 

Nancy Evren read the minutes from the August 2nd meeting.  They were unanimously accepted with corrections. 

 

Fundraising Committee Update:  Raising money for a new library is considered a capital campaign.  We will be inviting the Friends to help us raise the funds.  The Fundraising Committee will be made up of Trustees, Friends and some outside members.  We are seeking committee members with connections to people who can assist us in our goal of raising $150,000.  We need to match the $150,000 from the anonymous donor by June 2011.  From the Trustees, Virginia, Gwen and Linda will serve on this committee.  

 

The Library Building Committee met today.  They have narrowed the search for the O.P.M. to six candidates. Three of these were interviewed.  Diversified Project Management was recommended by the committee.  Discussion followed.  Nancy Even made a motion that Diversified Project Management be hired as the O.P.M. for the library building project.  The motion was seconded by Gwen Morrissey.  The vote was unanimous.   Virginia went to ask Chris Martin about the next step, negotiating the contract.  The Building Committee has appointed Virginia to negotiate the contract.  The contract is good through January 27, 2011.  The meeting will be on September 16th at 1:30 in the Selectmen’s office.  The Trustees will make the final choice.  On September 20th at 4:00 p.m. the Building Committee will meet to talk about the choice of architects.  Eleven proposals have been submitted.   This number will be reduced to three or four.  Hopefully, the O.P.M. will be able to attend this meeting.  The committee will meet again on September 21st to make the final choice. 

 

Virginia has been assisting Jennifer in the pursuit of a refund from Comcast for the wireless service that should have been free.  We hope to recover approximately $600.00.  As of last Friday, a small portion of the credit was applied to the Town’s account.  Virginia has been in contact with Steve Fitzgibbons, Manager of Government Relations.  The pursuit will continue.

 

There is now another obstacle to the completion of the job of painting the library.  One of the painters said that some of the caulking around the windows needed to be tested for asbestos.  Samples from several windows have tested positive.  An addendum will be added to the advertisement of the contract to include the treatment of asbestos. 

 

Dave Desrosiers stopped by to check the shed to see if anything could be done about the buckling of the floor.  Jennifer will ask him for a response about a solution. 

 

A committee has been formed to write the Action Plan for one year based on the Five Year Plan.

 

The Long Term Plan is due December 1, 2010.  Nancy, Dianne, Virginia and Jennifer will work on this.  The date for work on this will be announced soon.

 

The Trustees were reminded of the importance of becoming members of the Friends. 

 

Director’s Report:

 

On August 25, 2010 the Annual Report Information Survey was submitted.  She is now working on the State Aid Report.  This is due October 15, 2010. 

 

There was an incident involving an electrical problem with ballast in one of the lights.  The library had to be evacuated for a few hours.  The problem has been fixed.  There was also a problem with the pump on the well.  This was also corrected.

 

Janice has made a request to have a fish tank in the children’s room.  The Trustees have decided that due to issues of safety, the lack of space, and the fear of an accident while the room is unsupervised, there will be no fish tank.  We hope to incorporate one into the Children’s Room of the new library.   

 

Ebsco Informational Services have made contact with the director about their subscription services.  This service helps to keep track of all of the subscription renewal dates.  They offer a 3% savings.  Jennifer will ask other libraries if they use this service, and if they feel it is worth the investment.  Dianne & Virginia will help to organize the list of subscription renewal dates if it is decided not to take this service. 

 

Warrants in the amount of $716.08, $1013.56, and $1,202.34 were unanimously approved. 

 

We discussed the need for meetings in between our monthly meetings.  We need to make a formal vote to choose the architect. This meeting will take place on September 22nd at 7:00.   The regular monthly meeting will take place on October 4th at 6:30

 

A motion to adjourn was made by Gwen Morrissey, seconded by Nancy Evren at 8:50.

 

Never Falter, Never Quit!

 

Dianne Barry, Secretary

Last changed: Nov 03 2010 at 1:37 PM

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