Virginia Snopek - Trustee Chair Person
Dianne Barry
Carol Battersby
Linda Casey
Leah Condon
Nancy Evren
Gwen Morrissey
Bridget Roy
Renee Still
Trustee Meetings
Held in the lower level of the library.
The next meeting is set for Tuesday, June 5th. The group will be meeting promptly at 6:00 p.m.
PROPOSED LIBRARY
- One story design with maximum accessibility
- Central Reading Hall with clear views to all areas
- Expanded book collection area, orderly, logical, clearly signed
- Expanded Circulation Desk Area with sufficient room for patrons and staff
- Expanded Children’s Library Area with Program Room
- Young Adult Room
- Reference Area with collection of both print and electronic reference sources with sufficient workspace
- Group Study/Local
- History/Genealogy Room
- Periodical Reading Area with sufficient display areas and room for browsing
- Sufficient seating, computers, and work stations throughout
- Multipurpose small Conference and quiet Study Room with seating for twelve
- Audiovisual Area that can adjust to new technologies
- Display Areas for new books
- Self Checkout Bays
- Small Area with comfortable seating for patrons to relax and access wireless internet with own devices
- Display Cases for Community and Library postings
- Multipurpose Meeting Room for 60 people, accessible after hours
- Ample parking for patrons-40
PRESENT LIBRARY
- No handicapped accessibility between floors
- Crowded, with no clear views to all areas
- 30,000 items crowded in space designed for 5000 items
- Circulation Desk immediately adjacent to entrance;significant patron traffic flow issues
- No separate Children’s Program Room
- Young Adult section in hallway
- Reference Area limited to a free standing bookcase, no usable table space; often unnoticed due to cramped quarters
- Microfiche reader, most local history/genealogy in storage
- One periodical rack with one chair adjacent to handicapped entrance door
- Patron access computers share space with staff workspace
- No Study/Conference Room;
- Two tables serve for patron use ,programs, and meeting space
- Cramped, separate Audiovisual Areas; no room for expansion
- Very limited Display Area
- No room for Self Checkout Bays
- No room for separate area with comfortable seating for patrons to access wireless internet with their own devices
- Display Area limited to 1 small bulletin board and on Circ Desk
- Children’s Room is closed whenever it is needed for Meeting Room
- Limited parking – 12
Meeting Minutes and Documents
September 2011 Meeting Minutes |
| Posted on Oct 21 2011 |
Granby Free Public Library Trustee Meeting
September 6, 2011
The meeting began at 6:05
Present: Gwen, Leah, Carol, Jennifer, Virginia and Dianne, and Bridget
Absent: Nancy, Renee, and Linda Casey
A motion was made by Gwen with a second by Carol to accept the minutes from the previous meeting with changes.
The Farm to Table Benefit Dinner: The committee expects to present the Friends with a check for $6,000.00 The benefit was a great success. A sense of community and togetherness was felt. The Farm to Table committee will meet one more time to wrap up loose ends.
Broken Urn discussion: People were here taking pictures, using the urn as a prop, and it crumbled. No one was hurt. It is not repairable. Question: Should we replace it?
The Motion was made by Leah with a second by Gwen: That we get rid of both urns and finish off the wall.
Vote: all in favor
Saturday schedule: starting September 10th the library will be open on Saturdays from 10:30-1:30. Discussion followed about the holiday season and Saturday hours. Library hours around Thanksgiving, Christmas, and New Year’s Day need to be considered.
Upcoming Town Meeting: October 24th is the date of the Special Town Meeting. Virginia will present a motion to take the funds out of the municipal stabilization fund. We expect the Finance Committee to ask for the vote to be done at the polls as debt exclusion. The staff will encourage people to go the meeting and vote.
The Capital Library Building Committee will meet on 21 September to discuss strategy for future fundraising events.
Virginia mentioned that South Hadley Library’s open house on September 7th from 6:00-8:00. Jennifer is planning to go, along with Mary McDowell. We can use this as a model of ideas for our own open house.
Grant Meeting: Virginia & Jennifer attended. To highlight the need for space and changes in the building, it was suggested that any time the library is holding a function, the people present should get a complete tour of the facility. The place that the meeting was held was similar to our future library design. It was enlightening to see what our new library will look like. Some of the information presented at this meeting was helpful.
Carol will help out at the upcoming event on Thursday.
Question from Bridget: Can the boy scouts sell popcorn products to raise money for their troop out in front of the library? The answer is no.
Director’s Report:
Ken Scully from school maintenance department came in today to look around at the library space and take some measurements in anticipation of their using this building in the future. Crowded conditions at the High School could be relieved if the Superintendent’s Office staff relocates.
Jennifer got an n e-mail from Rosemary Waltos of MBLC about construction design review meetings. These meetings are one-on-one with a MBLC liaison. Two dates that they will be in Chicopee are November 9th & 16th. They would like the Director and the Architect to attend, along with one or two Committee members (most involved with design) 10:30-1:30. We must make an appointment. Jennifer will try to schedule a meeting on November 9that 10:30.
Ever green Migration: This new system will replace our current cataloguing and circulation software. Only two librarians are allowed to attend the training workshops. Jeanne and Jennifer will attend. Jennifer will hold staff and volunteer training sessions in early October. Hand-outs will be available for patrons. This will be the statewide system. The old system will go down 5:00 p.m. on Friday October 7th. Evergreen will be up and running on Tuesday October 11th. There will be no use of the system on Saturday. It will be impossible to check out books/videos/ or use computer. The only staff member on this day will be Jennifer. Discussion followed about possible closing the library during this time period. We decided that the library will be closed on Saturday (3 hours) Jennifer will blend these hours into the following week. The library will close to the public on Friday 7th at 5:00. Staff will stay until 5:30.
The State aid report is due on October 15th. Jennifer is going to a workshop on September 15th.
E-reader workshop: Jennifer said it was interesting. Most attendees have not purchased the e-readers yet. Representatives from MBLC recommended that libraries NOT get them. They said that people use them to see if they want to buy them. There were some good ideas available. The launch of the e-readers will take place as soon as Jeanne gets them logged into the system.
The Flamingo wall hanging raffle tickets are still on sale. The Flamingo Find ends tomorrow. It went well. The money has not yet been tallied. Jennifer is getting positive feedback from community asking to do some of the fundraising events again.
Carol made a motion to accept warrants in the amount of $ 183.02 & $909.40 & $839.20 with a second by Leah. They were approved unanimously.
The next meeting will be held on Tuesday. October 4th at 6:00
There was discussion about weekend coverage now that the library is open on Saturdays. We will continue this discussion at future meetings.
Meeting adjourned at 7:50
Never Falter, Never Quit!
Dianne Barry, Secretary
Last changed: Oct 21 2011 at 11:07 AM
Back